Bedrock Timesheet

Assign ContractorLst and Assessment Menu Buttons in SmartForm to Managers

Assign Contractor and Assessment options in SmartForm to Gloriavale Managers

Merge chemical inventory lists into one chemical calculator for Alpine Health
Update chemical sds list in B-Compliant and send to Trust Helpful highlighting outdated sds’s that need to be replaced

Update and distribution of Non-Standard Work Activity Approval Flowchart to managers for their feedback

Site Visit (Stuart and Sarita)

Auckland Site: Preparation and distribution of agenda papers for August HSC meeting; updated B-Compliant
Melbourne Site: Reviewed hazard register, warehouse and general inspections; set up Kevin as SmartForm user and updated checklists; emailed draft hazard register and induction checklist

Set up Dropbox folders for Health and Safety projects and emailed to committee

Site Visit (Stuart and Sarita)

update out of zone workflow chart

Preparation of presentation content for meeting with site managers re Job Safety Analysis

Steering Group Minutes and distribution

Create and test Newsletter Article Suggestion page to incorporate with Newsletter
Finalise Newsletter based on feedback received and email.

Site visit – to reassess work to date and tasks to complete. Focus on contractor management and review of hazards. Revise induction PowerPoint. Travel

Development and review of Health and Safety Policy for Australia site; Telephone discussion with Tim

Create Juinor Workshop Quizzes, finalize and upload junior workshop SOPs into document register

Write newsletter articles – the benefits of reporting incidents, Waste Oil Certification Plant
Setup project meetings for next visit to Gloriavale

Collation of HSC meeting minutes, site hazard identification form and distribution;

Telephone conversation with WorkSafe Inspectors Danny Carter and Paul Hendry re clarification of laundry and kitchen areas as workplaces. Provided summary of conversation to HSC.

Preparation for HSC meeting; attendance and travel

Collation and distribution of Health and Safety reports for July HSC meeting.

Preparation of site specific documentation for Australia

Set up the Australian B-Compliant database and report engine (including the entry of hazards).

Weekly HSC catch up online with Shaun, JP, Tony, Quinton and Josh

Formatting Junior Wood Shop Guideline, Creating a multi-choice test based on the Junior Wood Shop Guideline

Collation and distribution of agenda papers for July HSC meeting

Site Visit – collation of HSC meeting minutes; discussion with various people; observation of competency assessment; Travel

Modify smart form site checklists to exclude questions where NA was given as a response – all sites.

Site Visit – HSC meeting, updated B-Compliant, meetings with Heather and check-ins with staff, Victorian H&S law requirements; travel

Collate and send upcoming Steering Group Meeting Agenda
Create draft project plans for e-bikes and engineering workshop

Updated B-Compliant. Collation of agenda papers for July meeting and distribution of papers

set up and imported competencies into the smart form dropdown for the assessment entry form

01/07/2023 to 16/07/2023 – Smartform build and testing for competency assessments – includes an assessor entry form, assessments in process view, and record of learning view for users (60 hours in total).

Smartform build and testing for competency assessments – includes an assessor entry form, assessments in process view, and record of learning view for users

-Add Document Register button to Smart-Form
-Send Toolbox Talks and Hazards to be discussed at toolbox meetings
-Update Process Records

Finalized Onsite Contractor Induction SmartForm

Board report collation of information, and report write up

Construct and send email to team members: RE: Notify Someone and Assign a New Task in SmartForm App

June reports were collated and sent to Ben,
Created paper-based checklists for Belfast Site (forklift and site inspection)
Updated all SmartForm Forklift checklists (x 7 sites) to align questions to fit with Yes/No/NA answers

Telephone discussion with Constant RE: SmartForms and Record of Learning entry and site inspections

Site visit to Belfast site and administration (hazard register generated for Belfast site, findings from site visit documented and emailed).

Discussion with Victoria Hay RE: site inspection items, with a follow-up email and modification to the monthly inspection.

On-site Health and Safety Meeting (1 hour including travel time)
Set up Karen Hewison with SmartForms for the Belfast site – forms include site inspection, fire drill, and forklift checklist
Set up Karen with Process Plans and Monthly Tasks report for the Belfast site

Collation and generation of monthly reports for the H&S meeting scheduled for the 28th of June at 2:30 pm

Development of Onsite Contractor Induction SmartForm

Weekly catch up meeting with Josh, Quinton, JP, Shaun, Kieren, Tony, Tim and Kevin. Worked through task list – employee engagement initiatives

Collation of data and creation of draft laundry project management plan

Finalization of Laundry Report and sending to Steering Group (Sarita @ 30 minutes)
Finalization of paper-based Alpine Health Site Checklist and converting to SmartForm

Collation of June meeting minutes and distribution; updated B-Compliant

Site Visit – site inspections, catch up with Heather and team; review of Victoria safety laws; collation of health and safety tips

Set up a hazard review process where hazards are emailed monthly, and rescheduled for review the following year.
3 to 4 hazards are scheduled per month to be emailed, discussed and SmartForm -Toolbox Record updated